A.I. Powered Procurement
How Modern Fleet Teams Keep Jobs Flowing.
Gearflow is the AI-powered procurement platform for the fleets that build, power, and move America 🇺🇸
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Procurement at job site speed.
Built alongside the industry’s leading contractors, Gearflow enables fleets to grow without the support costs and chaos that come with scaling.
Built for Growing Fleets – eliminates the tradeoff between visibility and speed.
Designed for the Field – meets your team where they are (on the go and in a hurry!)
A.I. Assisted – automates manual work to help your team make faster, smarter decisions.
Purpose-built for the field
Reporting what you need is finally easier than a phone call
Report equipment needs
"I need a repair on our wheel loader and a potential replacement lined up".
Coordinate a gameplan
Superintendents validate needs and kickoff request workflows.
Source and fulfill the need
Fleet operations procures the equipment, freight, parts, & service needed for the job.
Tools that double capacity
Equip your fleet team with tools that double capacity, eliminate mistakes, and reduce costs.
Automate workflows
Route requests to the right people and manage them end to end with a few clicks.
Compare quotes
Source parts, service, equipment, and freight from your vendors and ours.
Manage tasks
Win back time for your team with personalized task management.
Insights that cut waste
No more hidden costs for you to find out about after it’s too late.
Leave a paper trail on every request
Track the timeline of events on every need so you always know what happened from start to finish
Optimize every dollar spent
Gather insights on where costs can be reduced, performance improved, and errors eliminated.
Loved by fleet teams
See how Gearflow keeps jobs equipped, budgets controlled, and teams happy.
12+ hrs
Fleet teams save 12+ hours per person, per week
10%+
Customers cut rental & repair costs by 10%+
"Our mechanics used to spend 30-40% of their day chasing parts. That's gone completely. Our guys can now work 2-3 projects simultaneously instead of waiting on parts which has allowed us to turn our bays faster than ever.
Now for me, I'm an old school guy. But man, Gearflow is a tool I can't live without. That's the truth, I use it every single day. I told my boss if you get rid of this, I'd have to quit. No way I'm going back to the old way. It's the cat's a$$."
Now for me, I'm an old school guy. But man, Gearflow is a tool I can't live without. That's the truth, I use it every single day. I told my boss if you get rid of this, I'd have to quit. No way I'm going back to the old way. It's the cat's a$$."
"We've gotten big enough where we've fallen on our face, and right now Gearflow is the only way I'm going to be able to grow the fleet without literally running pen and paper everywhere."
"You guys are truly an amazing company. There's so much good to be said about Gearflow. Gearflow is used in my vocabulary every single day, and if you ever need a promoter, I'm there for you all! I can now focus on tasks that I couldn't in the past... I wish I had this kind of tool earlier in my career. The amount of time we're gaining back is game-changing."
"We were looking for a way to help our fleet team cut costs. We fell in love with Gearflow, it has revolutionized our procurement process. I personally went from spending multiple hours a day on the phone down to less than an hour/ It opened up an entire network of vendors that we never knew existed, allowing for expanded cost reduction. Once an order history is established, future ordering is even easier. Tailored reporting is incredibly helpful concerning spend per machine. We really look forward to a productive future working together. "
“By modernizing our materials management approach with Gearflow, we streamlined workflows, generated over $70,000 in savings, eliminated more than a year of cumulative lead time, and empowered frontline teams to better support project delivery.”
"I was tired of having mechanics look up, order, and pick up their own parts. Gearflow has significantly streamlined our parts‑ordering process by centralizing everything into a single, easy‑to‑use platform. The buy‑in from both our mechanics and our managers has been outstanding—they appreciate how much smoother and faster the workflow has become, and it’s clear the system is already making a positive impact on our operations."
"It hasn't just strictly been about cost. A couple of weeks ago we needed three things for a down machine. [Vendor A] had one part, [Vendor B] had the second one, and a local auto store had the last one. Just like that we had all three parts within an hour. Before Gearflow, we would have just stuck with one vendor and waited. Streamlining the communication between our team and vendors has been huge."
"I'm the only mechanic for my area, and I have the biggest area in the company. Gearflow takes a huge load off my shoulders. It's not complex in any way, saves a bunch of time, and keeps me moving to the next project"
"It's definitely been a time saver. The vendors have completely bought into this too and I've gotten positive feedback from just about everybody. With it integrated into E360, it's going to save us a ton of time. No more typing out all the part numbers or looking at a work order going, wait a minute, this is the wrong part."
Down with data entry
Automatically log your purchasing activity and leverage your fleet data by integrating with your current systems.
Fleet management solutions
Financial management solutions
Scale your fleet. Not the chaos.
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