Clint Brittain walked out of a meeting with a clear mandate. ASRC Construction was growing the team to 1,200 in just two months. That kind of growth doesn’t just add headcount, it compounds operational pressure.

And as Equipment Manager, Clint knew what that meant. More jobs, more parts and more vendors. With more risk of things breaking. But unlike before, he had a system that could absorb the load: Gearflow.

From Controlled Test to System Backbone

When Clint first introduced Gearflow they kept the scope intentionally small.

As a government contractor, speed matters but auditability and control matter more. They needed to prove it worked. Within 30 days, the results were clear. A key procurement workflow dropped from over 20 steps to just 6.

What used to be fragmented across calls, emails, and manual tracking became a single, centralized process from requisition to receiving. Six months in, as usage scaled, the impact has compounded.

Holding Vendors Accountable

Before Gearflow, vendor performance was largely invisible. But now it’s measured with the system tracking how long it takes to receive responses to quotes.

At the start, the average was 2.2 hours.

Six months later, it’s down to 1.2 hours.

And the fastest vendor? 4 minutes.

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It’s not because vendors changed overnight, but because Clint’s team could finally see what was happening. And once they had visibility, they acted on it.

In one case, Clint called a vendor’s GM directly:

“We want to work with you, you’re local. But another supplier in Seattle is getting back to us faster.”

They received a quote minutes later and that vendor is now one of their strongest partners.

Confirming Orders Faster

When the team started, it took them almost 3.6 hours to go from receiving a quote to submitting a purchase order.

But as they trained and gained familiarity with the system, it now takes only 1.6 hours.

As Brandon on the team puts it:
“Before, I’d be juggling six or seven requisitions a day, tracking email threads, following up in the right place. Now everything sits in one request. You can just chat in it and see exactly what’s going on.”

Most importantly, they’ve streamlined the process without losing visibility or control. If something stalls, others on the team can step in, “stick their noses in,” and keep things moving.

Locking in Savings

As quotes came in side by side, the team could immediately compare price and availability to get the best option for the job. This simple shift compounded. They’ve already saved over $70,000.

In Clint’s words, this feature alone “justifies our investment in the platform” and they “save at least twice of what we’re paying to use it.” What started as a way to manage growth has become the system that enables it.

With Gearflow in place, Clint’s team isn’t reacting to scale anymore. They’re ready for it.

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